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Discount Commercial Lease Administration software --- Lowest cost. |
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Lease management software cost is only 3.95 per month per lease (Minimum 79.00/mo.) |
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Excellent companion software for asset management. |
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10 Robust Reports plus detailed abstract for each lease. |
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Real estate lease admin software that is state-of-the-art and web-based |
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Administer your own lease portfolio or outsource to us for a small additional fee. |
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Your data is 100% secure. |
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Easy to use --- we will train you. |
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| “To be your Real Estate Partner by providing the most comprehensive commercial lease administration services available” |
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| The Lease Administration Environment |
- Commercial real estate leases are living documents that provide Landlord and Tenant a written understanding of the responsibilities and obligations of each party. Leases are dynamic; they are subject to change and interpretation.
- Unlike the Landlord, the Tenant’s core business is usually not real estate, and yet the Tenant must have just as firm an understanding of the Lease documents as the Landlord. With the ever-increasing complexities of commercial real estate, it makes good sense to establish partnerships with professionals in the real estate lease industry who can focus on all critical issues of a Tenant’s obligations. It is especially advantageous for the Tenant (client) to find a real estate professional company that deals exclusively with commercial lease administration.
- To “administer” the lease portfolio of a client requires a depth of industry knowledge, a keen insight into the understanding of commercial leases, and a strong sense of due diligence on behalf of the Tenant side so that Landlord and Tenant are equals. As equals, the Tenant not only understands his obligations, but also those of his Landlord. “Lease Administration” is the combined art and science of ensuring that the Tenant side is fully aware of all obligations and is able to anticipate those obligations.
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| The State of the Industry |
- Fact #1 --- The investment in Tenant lease expense for many companies can rank as high as the 3rd or 4th most costly item on the balance sheet (behind labor and cost of materials).
- Fact #2 --- Today’s difficult business environment is causing many companies to review their administrative costs of doing business. The result is often the compression of management layers, the downsizing of administrative personnel, the closing of unproductive facilities, and the outsourcing of some corporate functions to specialists.
- Fact #3 --- All of these changes are intended to make companies leaner and able to conduct the desired sales volume at lower cost.
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| Impact on Lease Administration |
- Companies who are corporate tenants in 25 or more locations nationwide face a myriad of new challenges in the administration of their leasehold interests
- Reduced resources are forcing some companies to concentrate their most productive people on the transaction side rather than the administrative side of the lease business.
- Some companies are expanding, merging, purchasing other companies --- adding the challenges of incorporating different systems, which can threaten their ability to centralize control of lease administration.
- The need for administrative expertise is increasing; it is not a “clerical task”.
- The need for lease abstraction expertise is critical in order to capture complete and accurate data regarding each and every lease.
- As the lease administration tasks become more complex, there is a greater need to utilize more sophisticated software to track lease obligation $, Sublease income $, option/right notification dates, expiration dates, rent roll verification, remaining obligations, contact names/addresses, electronic filing of lease images, etc.
- What software is appropriate? There are too many leases to track via spreadsheet; the only solution is a well-conceived, stable database combined with qualified administrative personnel
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| Why Commercial Lease Admin Services, LLC (CLAS) |
- The highest standards of due diligence.
- Proven procedures for helping you get the data correct from the inception.
- Not affiliated with any real estate brokerage company. We are licensed but do not seek an agency relationship.
- No rookies, only highly trained very experienced professionals.
- Database software that is specifically adapted to internet use, programmed in the newest technology called “cold fusion”.
- Ten standard reports that are meaningful and extremely useful--- all viewable on the internet 24/7.
- Software that is structured to make additional, custom programming easy to accomplish.
- Ability to view your data any time, anywhere on the internet with the highest of security and privacy.
- Electronic filing of your lease related documents, viewable on the web with full linking to critical data.
- Flexibility that includes an option to outsource the maintenance CLAS,LLC --- at a minimum of additional cost.
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| If An In-House Solution Does Not Fit Your Environment --- You Might Want to Consider Outsourcing Lease Administration To CLASLLC |
- Ultimately, your company should consider outsourcing when you can access greater resources to accomplish a task or you can reduce risk.
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Consider why thousands of companies outsource the administration of their number 1 cost --- labor (payroll)
- Like payroll, lease administration is complex and ever-changing. A lease is a living document that requires constant attention. There are options/rights (to extend, expand, contract or terminate), all sorts of amendments to terms, rent bumps (either step-up or CPI), reconciliations of Landlord pass-through expenses, changes in notice addresses, estoppels, to name a few.
- Like payroll, lease administration can be labor intensive; however it cannot be done by “entry level” personnel.
- Like payroll, a mistake can be costly. Imagine the potential cost of failing to provide timely notice to extend the term of an important lease. The consequences could result in “loosing your lease” or having to renew at higher “market rates”.
- Like payroll, there is a critical reliance on high quality software to perform all the needed tasks of lease administration.
- And, if your company’s lease administration is de-centralized, outsourcing can be a great solution to centralizing control of newly acquired or affiliate/subsidiary company’s leases.
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